Talent Operations Coordinator | Hybrid in NYC | 6-month assignment | Non-profit Media
Talent Operations Coordinator | Hybrid in NYC | 6-month+ assignment | Non-profit Media Org
We are hiring for a temporary Talent Operations Coordinator to support the Talent team at our client, a nonprofit media organization. This role will help manage the logistics, coordination, and systems behind a busy hiring period as the organization expands its team.
The strongest candidates will have experience supporting recruiting, HR teams, or talent operations in an administrative or coordination capacity, and will bring strong organizational skills, clear communication, and the ability to manage multiple moving parts simultaneously.
This position is ideal for someone who enjoys working behind the scenes to keep complex processes organized and moving forward. The Talent Operations Coordinator will play a central role in supporting hiring activity across editorial, business, and technical teams.
Start: ASAP (target start week of March 30, 2026)
Duration: Approximately 6 months, with the possibility of extension. The organization expects to hire a permanent team member later in the year, and this temporary role may help onboard and train that person. Strong candidates may also be considered for the permanent position if appropriate.
Schedule: Full-time, 40 hours per week. Standard hours are 9am–5:30pm with a 30 minute unpaid lunch, with some flexibility.
Work Arrangement: Hybrid, with approximately 2–3 days per week onsite in New York City.
Key Responsibilities
Recruiting Coordination & Interview Management
Coordinate and schedule interviews across multiple stakeholders and time zones, including recruiter screens, hiring manager interviews, assessments, and panel interviews
Manage a high volume of scheduling and logistics while ensuring a professional, high-touch candidate experience
Prepare interview panels with materials, interview schedules, and process guidance
Track candidate progress through each stage of the hiring process
Candidate Communication
Maintain clear and timely communication with candidates throughout the hiring process
Provide updates and manage expectations during longer hiring timelines
Support hiring managers with candidate communication and process updates
Manage follow-up communications related to hiring events, openings, and opportunities
Talent Operations & Systems Management
Maintain and update candidate information within the applicant tracking system
Ensure candidate pipelines are organized and accurately reflected in the system
Generate reports and update recruiting data as needed
Help oversee workflows across recruiting systems and tools to ensure processes run efficiently
Sourcing & Recruiting Support
Assist with sourcing candidates for open and upcoming roles
Conduct resume reviews using defined criteria
Support outreach efforts, job postings, and candidate pipeline building
Prepare candidate materials for hiring manager review
Process Documentation & Improvement
Document hiring workflows and create Standard Operating Procedures (SOPs) for Talent team processes
Identify opportunities to improve recruiting efficiency and organization
Help standardize workflow documentation and system usage across hiring teams
Support improvements to recruiting workflows, reporting, and process consistency
Event & Program Coordination
Support logistics for recruitment programs, conferences, and talent events
Assist with preparation of materials and coordination for offsite hiring initiatives
Help ensure recruiting activities continue to run smoothly when the Talent team is traveling for events
Administrative & Operational Support
Maintain shared documents, spreadsheets, and recruiting materials
Manage the Talent team inbox and respond to internal and external inquiries
Prepare recruiting reports and project updates
Coordinate logistics and administrative tasks related to recruiting initiatives
Support internal project tracking and coordination across multiple hiring initiatives
Qualifications
Experience supporting recruiting, HR, talent operations, or similar administrative teams
Strong project management and organizational skills
Ability to manage multiple priorities and deadlines simultaneously
Excellent written and verbal communication skills
Highly proactive with the ability to work independently
Strong attention to detail and process management
Comfort working with remote teams and communicating clearly across stakeholders
Preferred
Experience working with an Applicant Tracking System (ATS), ideally Greenhouse
Experience supporting recruiting or hiring processes
Familiarity with candidate pipeline management and recruiting coordination
Software: Greenhouse. Slack (heavy). Google Suite.
Compensation: $29-$32/hr
About TSS:
At TSS, we specialize in creating meaningful connections between talented professionals and impactful organizations. Our expertise is particularly strong in foundations, non-profits, and mission-driven organizations, with services extending to for-profit businesses throughout the NYC metro region and across the nation. We staff for temporary, temp-to-perm, and direct hire roles, and put a strong emphasis on building relationships and paying attention to the details to help make placements that exceed expectations!
TSS proudly follows all equal opportunity employment policies and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status.
DETAILS AT A GLANCE
JOB TITLE: Temporary Talent Operations Coordinator
TIME COMMITMENT: 6 months +
JOB TYPE: Temporary Assignments
HOURS: 35-40 hours per week, Monday-Friday
LOCATION: Hybrid, onsite at Manhattan office 2-3 times per week
SALARY: $29-$32/hr
START DATE: ASAP, week of 3/30/26
Job Order Number: 111020
APPLICATION DEADLINE: ASAP
HOW TO APPLY: Click on the apply button and send your resume to TSS. Please make sure to reference the job title or job order number in the subject line. If you are already registered with TSS, just send us an email.
This role is a TEMPORARY position through TSS. You would be employed and paid by our company and working directly with our client.