Executive Assistant | Onsite role in NYC | Foundation
We are looking for an Executive Assistant to the President at a Foundation for an onsite role in New York City.
Our client is a Foundation that works in the arts and sciences. We are assisting them in searching for and screening possible candidates for this role. If selected, you would be a direct hire employee of the Foundation.
This is a fast-paced role ideal for someone who enjoys supporting a busy senior executive and brings a proactive, highly organized approach to their work.
-Proactive, strategic planner who anticipates upcoming events and projects and partners closely with the President to offer thoughtful recommendations
-Exceptionally detail oriented, with a strong commitment to accuracy, organization, and error-free communication
-Polished and professional, with the ability to engage Board members and stakeholders with discretion and diplomacy
Responsibilities:
Executive Support
-Provide high-level administrative support to President of the Foundation, including management of complex calendars, meetings, files, and records
-Maintain and update contact information; manage incoming calls and messages for; and support email correspondence as needed
-Schedule, coordinate, and confirm high-priority meetings, appointments, and travel for the President and senior staff
-Prepare executive-level presentations, briefing materials, and printed documents; conduct background research in advance of meetings
-Plan, organize, and manage agendas for regularly scheduled staff meetings
-Support board and committee meetings, including preparation of materials, agendas, financial documentation, and meeting minutes
Administrative, Programmatic, and Facilities Support
-Provide administrative and operational support across organizational initiatives, including programs, grants, exhibitions, collections, and events
-Manage office operations and facilities-related needs, including supply inventory, vendor coordination, purchasing, and general upkeep
-Maintain databases and contact systems, including high-level individual and organizational records; prepare mailing, invitation, and guest lists
-Track and maintain expense, budget, and financial documentation
-Coordinate the preparation and distribution of organizational communications, publications, and campaign-related materials
-Provide logistical and on-site support for organizational events as needed
Qualifications:
-Bachelor’s degree (completed or in progress) in a related field, or four years of relevant experience.
-Availability to work on-site, Monday–Friday, 8:00 a.m. – 4:00 p.m.
-A minimum of five years of experience supporting an Executive Director, CEO, President, or other senior executive, with 6-7 Years preferred.
-Excellent oral and written communication skills with outstanding organizational skills and attention to detail.
-Flexibility and willingness to work beyond working hours for events, or otherwise required.
-Detailed knowledge of computers and facilities with applications such as Mac computers, iPhones and iPads, Google Calendar, Google Workspace (Docs, Sheets, Slides), Dropbox, Microsoft 365 (Outlook, Word, Excel), Salesforce, Internet navigation/search functions, and calendar and database programs is essential.
Salary: $95,000 - $100,000/year, excellent benefits.
If you are interested, please reach out to TSS to discuss and learn more!
ABOUT TSS: Temporary Staffing + Search, LLC proudly follows all equal opportunity employment policies and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status.
DETAILS AT A GLANCE
JOB TITLE: Executive Assistant to President
LOCATION: Manhattan, NYC. Fully onsite role, no remote work.
HOURS: Monday-Friday, 8am-4pm.
SALARY: $95,000-$100,000/year and excellent benefits
START DATE: ASAP
JOB ORDER NUMBER: 10905
HOW TO APPLY: Click on the apply button to send your resume to TSS. Please make sure to reference the job title/job order number.
This role is a FULL TIME position sourced through TSS. You would be employed and paid by the client company but we would represent you up until the offer stage.