Program Associate | Hybrid | Global Public Health Organization
Location: Downtown Manhattan, NYC (Hybrid)
Schedule: Full-time, 40 hours per week, 9am–5:30pm
Hybrid Schedule: Two days onsite per week, including Wednesdays
Compensation: $30/hr
Duration: Approximately 3–4 months, possibly longer
Start Date: ASAP
About the Opportunity
TSS is seeking an experienced, highly organized Program Associate for a temporary assignment with an international public health organization launching an exciting new global health initiative.
This is a hands-on administrative and operational role supporting the development and day-to-day coordination of a new program. The ideal candidate enjoys keeping things organized, managing details, coordinating across teams, and helping projects run smoothly in a fast-paced, evolving environment.
The organization anticipates recruiting for a permanent version of this position in the coming months. The temporary employee would be welcome to apply, but there is no requirement or guarantee of permanent employment.
Responsibilities
Administrative and Program Coordination
Provide administrative support to program staff, including scheduling meetings, managing calendars, preparing agendas, and taking and distributing meeting notes.
Help establish and maintain organizational systems, shared files, calendars, and collaboration tools for a new initiative.
Prepare, edit, and format presentations, reports, correspondence, and other program materials.
Maintain accurate records, trackers, and documentation to support program activities and deadlines.
Coordinate with internal teams, consultants, and external stakeholders to keep information and projects moving forward.
Operations and Financial Administration
Assist with procurement of goods and services, including preparing requests for proposals, requisitions, and related documentation.
Support contract administration, vendor compliance checks, and purchase order processes.
Process and track invoices, coordinate with finance staff on payments, and help resolve payment-related questions.
Assist with expense reports, budget tracking, and financial documentation.
Coordinate travel arrangements for staff, consultants, and guests, including itineraries, accommodations, changes, reimbursements, and expense reconciliation.
Meetings and Events
Support the planning and coordination of program meetings, workshops, webinars, and other events.
Coordinate invitations, registration, participant communications, agendas, materials, and attendance tracking.
Arrange venues, travel, accommodations, and other logistics for participants and speakers.
Help troubleshoot scheduling and logistical issues as they arise.
Qualifications
At least three years of relevant professional experience, ideally in public health, public policy, international development, or nonprofit program administration.
Strong administrative and organizational skills, with demonstrated experience managing multiple priorities and deadlines.
Experience coordinating meetings, events, schedules, and program or project logistics.
Excellent attention to detail and the ability to maintain accurate records and documentation.
Strong written and verbal communication skills, including professional correspondence and presentation materials.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and familiarity with collaboration platforms such as Teams, SharePoint, Zoom, or Google Workspace.
Ability to work independently, take initiative, solve problems, and adapt to changing priorities.
Comfort working with colleagues and stakeholders across different teams and time zones.
A collaborative, flexible approach and willingness to handle both routine administrative tasks and more complex coordination needs.
Preferred Qualifications
Experience supporting international nonprofit or public health programs.
Familiarity with procurement, vendor contracts, invoice processing, expense tracking, or financial administration.
Experience with project management tools such as Monday.com or Airtable.
Familiarity with AI productivity tools such as Claude or Microsoft Copilot.
Spanish, French, or other relevant language skills.
Interest in international public health and strengthening access to essential health services.
Additional Details
This is a full-time temporary assignment based in New York City, with two required onsite days per week, including Wednesdays. The organization works internationally, so occasional flexibility across time zones may be needed.
Candidates should be available to begin as soon as possible and able to commit to the anticipated assignment duration.
At TSS, we specialize in creating meaningful connections between talented professionals and impactful organizations. Our expertise is particularly strong in foundations, non-profits, and mission-driven organizations, with services extending to for-profit businesses throughout the NYC metro region and across the nation. We staff for temporary, temp-to-perm, and direct hire roles, and put a strong emphasis on building relationships and paying attention to the details to help make placements that exceed expectations!
TSS proudly follows all equal opportunity employment policies and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status.
DETAILS AT A GLANCE
JOB TITLE: Program Associate
JOB TYPE: Temporary assignment, 3-4 months+. Could be temp-to-perm.
HOURS: Monday–Friday, 9:00am–5:30pm, approximately 40 hours/week
LOCATION: Hybrid with 2 days required onsite in downtown Manhattan (one day must be Wednesday)
JOB ORDER NUMBER: 11576
START DATE: ASAP
Salary: $30/hr.
HOW TO APPLY: Click on the apply button and send your resume to TSS. Please make sure to reference the job title and job order number in the subject line. If you are already registered with TSS, just send us an email.
This role is a TEMPORARY position through TSS. You would be employed and paid by our company and working directly with our client.