Office Coordinator | Part Time 20 hours/week | Manhattan, fully on-site | Non-Profit
Our client is looking for an Office Coordinator for a temporary to permanent hire. The role is Monday-Thursday, 20 hours per week. This role is fully on-site, all candidates must be available to work in their Manhattan office. The role will be temporary for 2-3 months, then a decision will be made about converting permanent.
Our client is a small development office in NYC for a medical hospital in Israel (they are not a political organization). This role supports the small team with administrative, events, and development/fundraising work.
Duties:
-Managing office calendar in Outlook / sending invites for meetings and calls both via Zoom and in person.
-Paper filing for event archive binders, donor records, vendor folders.
-Ordering (via Staples, Amazon, etc) and maintenance of supplies inventory.
-Digitizing paper records as needed.
-Act a point person with Executive Director between office and IT team.
-In-office mailings (candidate should be able to perform mail merges for letters and labels).
-General help with direct mail campaigns.
-Assist with CRM database entry and management (they use Raiser’s Edge and previous experience preferred). Will eventually want this role to take over basic database administration after training.
-Pay vendor bills.
-Compose fundraising emails and acknowledgement letters.
-Assist events team with support for special events, galas, etc.
-Other administrative and operations tasks as needed.
Qualifications
-1-3 years of previous office management or administrative/operations support, preference for someone who has worked in a small office
-Proficiency in MS Office. Must be able to run a mail merge for acknowledgement letters
-Ability to work fully in-person in Soho office
-Excellent written and verbal communication skills
Tech: Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), Adobe Acrobat, Zoom, and Raiser’s Edge.
Compensation:
Temp: $23.00-$25.00/hr
Perm: $30,000-$40,000/year. (on a 20 hour/week schedule)
DETAILS AT A GLANCE
JOB TITLE: Office Coordinator
JOB TYPE: Temp-to-Perm after about 2-3 months
HOURS: 20 hours/week spread over Monday-Thursday (5 hours/day).
LOCATION: Downtown Manhattan office.
START DATE: ASAP
APPLICATION DEADLINE: ASAP
Salary: Temporary salary: $23-$25/hr.
Permanent salary: $30,000-$40,000/year.
HOW TO APPLY: Click on the apply button and send your resume to TSS. Please make sure to reference the job title in the subject line. If you are already registered with TSS, just send us an email.
This role is a TEMPORARY TO PERMANENT position through TSS. You would be employed and paid by our company for the temporary portion and working directly with the client. Then it would turn permanent and you would be employed directly by the client.