Senior Executive Assistant | Foundation | Temp-to-Perm | Hybrid in NYC
Senior Executive Assistant to co-CEOs - Temp-to-Perm
Location: New York City, Hybrid (Tuesday–Thursday onsite; Monday and Friday remote)
Schedule: Full-time, 40 hours per week
Start: Early November 2026
Compensation: $50/hr during the temporary period; $100,000–$125,000 annually upon permanent hire, plus benefits
Assignment Type: Temp-to-Perm, with consideration for permanent conversion after approximately 3 months
About the Opportunity
TSS is seeking an experienced Executive Assistant to support the two co-CEOs and working closely with the Chief of Staff of a private foundation focused on advancing gender and racial justice.
This is an opportunity for a highly organized, proactive Executive Assistant who enjoys working closely with senior leadership, managing complex calendars, anticipating needs, and ensuring that the many details of a busy executive office run smoothly.
The organization is navigating a period of strategic transition and change, making adaptability, sound judgment, and a collaborative approach particularly important. The ideal candidate will be comfortable supporting two executives with different working styles, building relationships across the organization, and helping create consistency and continuity as priorities evolve.
The Executive Assistant will work closely with the Chief of Staff, gradually taking ownership of additional administrative and logistical responsibilities, particularly around Board support, meeting coordination, and executive operations.
This is a hands-on executive support position requiring exceptional attention to detail, discretion, responsiveness, and a strong customer service mentality.
Key Responsibilities
Executive Support & Calendar Management
Provide high-level administrative support to two co-CEOs, managing complex calendars, scheduling requests, and competing priorities.
Proactively monitor calendars, anticipate conflicts, coordinate changes, and help ensure executive time is used effectively.
Serve as a central point of coordination between the co-CEOs, Chief of Staff, staff, and external stakeholders.
Coordinate domestic and international travel, itineraries, and expense reporting.
Prepare briefing materials, background information, and other documents as needed.
Handle sensitive information and confidential matters with professionalism and discretion.
Chief of Staff & Board Support
Work closely with the Chief of Staff, taking on administrative and logistical responsibilities to support the executive office.
Coordinate scheduling and logistics for Board and committee meetings, including travel arrangements, meeting materials, and related communications.
Provide responsive, thoughtful support to Board members and other senior stakeholders.
Assist with executive office contracts, invoices, and administrative processes.
Meetings, Events & Office Coordination
Coordinate logistics for leadership meetings, staff gatherings, retreats, and other internal events.
Manage scheduling, materials, documentation, note-taking, and follow-up on action items.
Help ensure a welcoming and professional experience for visitors and guests.
Identify opportunities to improve administrative processes and strengthen day-to-day coordination.
Qualifications
3+ years of high-level executive or senior leadership support experience, and 5+ years of overall professional administrative support experience. This is required.
Experience working within a foundation or philanthropic organization strongly preferred.
Experience supporting multiple senior executives, particularly co-CEOs or similar leadership structures, highly desirable.
Experience supporting an organization through leadership transitions, strategic changes, or periods of organizational evolution a significant plus.
Exceptional calendar management skills, including the ability to navigate complex scheduling demands and competing priorities.
Strong customer service orientation, with a thoughtful, responsive, and relationship-focused approach to colleagues, Board members, and external contacts.
Demonstrated ability to anticipate needs, exercise sound judgment, manage up, and take initiative without constant direction.
Excellent organizational skills, attention to detail, and ability to maintain effective tracking and follow-through systems.
Strong written and verbal communication skills, diplomacy, and discretion.
High proficiency with Google Workspace (Calendar, Gmail, Drive, Docs) and comfort learning administrative systems and databases.
Ability to adapt to different leadership and communication styles, shifting priorities, and changing organizational needs.
Interest in supporting the mission of a foundation committed to gender and racial justice.
Additional Details
This is a full-time, 40-hour-per-week position with a hybrid schedule requiring onsite work Tuesday through Thursday in Manhattan and remote work Monday and Friday. Working hours generally fall between 8:30am and 6pm, with occasional responsiveness outside regular hours for urgent matters.
The assignment is expected to begin in early November 2026 as a temporary position, with consideration for permanent conversion after approximately three months.
At TSS, we specialize in creating meaningful connections between talented professionals and impactful organizations. Our expertise is particularly strong in foundations, non-profits, and mission-driven organizations, with services extending to for-profit businesses throughout the NYC metro region and across the nation. We staff for temporary, temp-to-perm, and direct hire roles, and put a strong emphasis on building relationships and paying attention to the details to help make placements that exceed expectations!
TSS proudly follows all equal opportunity employment policies and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status.
DETAILS AT A GLANCE
JOB TITLE: Senior Executive Assistant to co-CEOs
JOB TYPE: Temp-to-Perm after 3 months
HOURS: 40 hours per week, Monday-Friday.
LOCATION: Midtown Manhattan office.
JOB ORDER NUMBER: 11543
START DATE: Early November
APPLICATION DEADLINE: ASAP
Salary: Temporary salary: $50/hr.
Permanent salary: $100,000-$125,000/year with excellent benefits. Exact salary commensurate with experience.
HOW TO APPLY: Click on the apply button and send your resume to TSS. Please make sure to reference the job title and job order number in the subject line. If you are already registered with TSS, just send us an email.
This role is a TEMPORARY TO PERMANENT position through TSS. You would be employed and paid by our company for the temporary portion and working directly with the client. Then it would turn permanent and you would be employed directly by the client.