Executive Assistant | Hybrid in NYC | Arts Non-Profit
Our client is looking for an Executive Assistant to their Executive Director for a temporary to permanent hire. The role is Monday-Friday, 35-40 hours per week. This role is hybrid, 3 days/week onsite at their midtown Manhattan office, and 2 days can be remote. The role will be temporary for a few months and turn permanent if both sides are agreeable.
The organization is a non-profit that promotes the arts and cultural exchange. The role assists the Executive Director of with scheduling, travel, Board liaising, and special projects. Required: Minimum of 3 years of administrative assistant or executive assistant experience (or something similar).
Summary of Responsibilities:
•Provide executive and administrative support to the Executive Director, including: managing a robust calendar of meetings; fielding a wide variety of inquiries from internal and external constituents; anticipating needs and next steps to assist the Executive Director.
•Manage complex international travel logistics and create corresponding itineraries for ED, trustees, and overseas affiliate staff attending meetings in NY; prepare detailed expense reports in multiple currencies for ED.
•Schedule, facilitate, and take meeting notes for all-staff meetings and select Board committee meetings.
•Keep track of emails addressed to the Executive Director. Reply to and follow up with correspondence as needed.
•Organize and maintain electronic filing system and manage data within various databases on behalf of the Executive Director.
•Coordinate two annual board meetings in New York or abroad, and numerous committee meetings throughout the year. Prepare meeting agendas and accompanying materials, compile and revise meeting materials from multiple departments, and manage day-of logistics for meetings, delegating to other staff as appropriate and necessary.
Qualifications:
•Bachelor’s degree required.
•At least three years’ administrative experience preferred. Project management, supervisory responsibilities, or significant accomplishments may be considered in lieu.
Compensation:
Temp: $28-$30/hr
Perm: $60,000-$65,000/year with excellent benefits.
About TSS:
Temporary Staffing + Search, LLC proudly follows all equal opportunity employment policies and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status.
DETAILS AT A GLANCE
JOB TITLE: Executive Assistant
JOB TYPE: Temp-to-Perm
HOURS: Monday-Friday.
LOCATION: Midtown Manhattan office.
JOB ORDER NUMBER: 10586
START DATE: ASAP
APPLICATION DEADLINE: ASAP
Salary: Temporary salary: $28-$30/hr.
Permanent salary: $60,000-$65,000/year, plus excellent benefits.
HOW TO APPLY: Click on the apply button and send your resume to TSS. Please make sure to reference the job title and job order number in the subject line. If you are already registered with TSS, just send us an email.
This role is a TEMPORARY TO PERMANENT position through TSS. You would be employed and paid by our company for the temporary portion and working directly with the client. Then it would turn permanent and you would be employed directly by the client.