Finance & Development Associate | Institute for Jewish Spirituality | Hybrid role in Manhattan, NY
Finance & Development Associate
We're looking for a detail-oriented, proactive professional who enjoys working with numbers, keeping projects organized, improving processes, and making sure nothing falls through the cracks.
Midtown Manhattan, NY
Hybrid (2-3 days onsite)
Salary: $60,000-$70,000/year + excellent benefits
We are partnering with the Institute for Jewish Spirituality (IJS) to recruit a Finance & Development Associate. This newly created role is an excellent opportunity for someone early in their nonprofit career who is eager to learn, take on a wide variety of responsibilities, and grow within a collaborative, mission-driven organization.
Position Overview
The Associate serves as a foundational role within our team, driving the essential administrative, financial, and fundraising workflows that keep our organization moving forward. The ideal candidate is eager to learn, highly organized, possesses a natural affinity for data and numbers, and is excited to channel their detail-oriented skills into IJS. This entry-level position offers an extraordinary start into nonprofit management, providing direct, hands-on exposure to development operations, basic bookkeeping, and executive administration.
Key Responsibilities
Accounts Payable & Financial Operations
● Collect and upload incoming invoices: Gather and review invoices arriving by email or through their system and attach them to the correct vendor account in the processing system (BILL.)
● Review and code invoices: Assign the invoice to the correct expense category, department and program. Flag any errors or duplicates before sending for approval.
● Route invoices for approval and maintain vendor records. Move coded invoices through the workflow, follow up as needed, and keep vendor information and tax forms up to date.
● Other finance related administrative tasks as needed.
Development Operations & Donor Relations
● Process and Record Gifts: Securely enter and track donor contributions into DonorPerfect (DP) from all streams, including physical mail, digital lockboxes, DAF and ACH transfers, stocks, and grants.
● Facilitate Monthly Reconciliation: Collaborate with the finance team to reconcile donated revenue.
● Manage Donor Acknowledgments: Generate and distribute automated thank-you emails, facilitate the automation of physical letters for donors contributing over $500, and maintain up-to-date tracking logs for leadership's personalized outreach.
● Maintain Database Integrity: Input signed pledges and grant agreements into DonorPerfect, regularly upload registration data from free events, and perform routine database cleanups to eliminate duplicate entries.
● Support Communications Outreach: Extract targeted mailing lists and analytical reports from DonorPerfect, issue pledge invoices to donors, build digital contribution forms for active campaigns, and coordinate the distribution of the weekly Shabbat email to digital sustainers.
● Other administrative development tasks as needed.
Office Management & Administration
● Oversee Office Operations: Serve as the primary liaison to the management company for supplies or office needs, coordinate building passes for guest staff, keep the office working efficiently.
● Mail Management: Receive and distribute physical mail to the appropriate staff.
● Provide Senior Leadership Support: Manage calendar schedules for senior leadership team and board members and coordinate necessary meeting logistics.
● Support Program Operations: While this will not be the primary function of this role, as the NYC-based team, this role will also support management of the Manhattan storage unit, including shipping materials to in person programs. This role will also provide essential backup technical support for participants during online Zoom courses.
● Other support as needed.
Preferred Skills & Experience
● Demonstrated comfort working with numbers, spreadsheets, and data entry.
● Impeccable Attention to Detail: A natural affinity for organization and spotting errors before they impact the team.
● Experience with or a strong interest in and ability to quickly learn financial software (e.g., BILL,) and donor databases (e.g., DonorPerfect).
● Excellent written and verbal communication skills, with the ability to professionally interact with donors, staff, and program participants.
● A self-starter motivated to develop core skills in nonprofit fundraising operations, basic bookkeeping, and organizational administration.
● Ability to work collaboratively across departments in a fast-paced environment.
● College degree or commensurate professional experience
● An interest in Jewish spirituality or connection to the IJS mission. The candidate does not need to be Jewish.
● A commitment to diversity, equity, inclusion and belonging that aligns with the values of IJS.
Location:
New York City, NY (2-3 days/week required to be onsite)
Compensation:
$60,000-$70,000/year plus excellent benefits
At TSS, we specialize in creating meaningful connections between talented professionals and impactful organizations. We staff for temporary, temp-to-perm, and direct hire roles, and put a strong emphasis on building relationships and paying attention to the details to help make placements that exceed expectations!
TSS and IJS proudly follow all equal opportunity employment policies and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status.
DETAILS AT A GLANCE
JOB TITLE: Finance & Development Associate
ORGANIZATION: Institute for Jewish Spirituality
LOCATION: Manhattan, NY. Hybrid role, 2-3 days onsite.
SALARY: $60,000-$70,000/year and excellent benefits.
START DATE: ASAP
JOB ORDER NUMBER: 11347
HOW TO APPLY: Click on the apply button to send your resume to TSS. Please make sure to reference the job title or number.
This role is a FULL TIME position sourced through TSS. You would be employed and paid by the client company but we would represent you up until the offer stage.